UNC105 Boardroom - Students’ Union Okanagan of UBC

UNC105 Boardroom Features

Ceiling-mounted projector
Electronic controlled projection screen
Two wall-mounted speakers
Wireless access point
Small sink
Twenty (20) chairs
Six (6) rectangular tables

UNC105 Boardroom Booking

SUO 105 Boardroom Booking Form

Name(Required)

Email(Required)

Phone number

Group or Faculty(Required)

Event Date(Required)

Start Time(Required)

End Time(Required)

Event Type(Required)

Rental Rates

Please select the correct rental rate for your event’s time frame

Total

Optional additional information to be included in your request

COVID-19(Required)

I agree to adhere to the most up to date regulations for on campus events.

In order for your booking to be considered for approval, you must agree to adhere to all current COVID-19 event restrictions. The most up to date information for on campus event planning can be found here https://ok.ubc.ca/covid19 or can be provided via email if requested. By checking this box you agree to follow the most current regulations around on campus events. If you fail to adhere to any rules or regulations, your event can be cancelled with no notice through no fault of the SUO.

Acceptance of Terms and Conditions(Required)

I accept the below terms and conditions

I am authorized to submit this request and I agree to all the terms and conditions (listed below) and to the pay rental rates listed, including any damage or cleaning fee if required. I understand that I will only be able have access to the SUO UNC105 Boardroom at the start time listed above and I have included any necessary setup and clean-up times above.

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UNC105 Boardroom Terms and Conditions

By renting the Student Union UNC105 boardroom you agree to the following:

Alcohol, cannabis use, and/or smoking are prohibited
If food is being served, the SUO must be notified immediately to ensure that the proper food guidelines are being met. Failure to inform the SUO or to follow proper food guidelines will result in a minimum $50 terms and conditions fee as well as cancellation of future events.
The booking includes enough time for set-up and take down of your event.
Room is left in the same tidy condition as it was found
Tables and/or chairs will not block doorway and emergency exit
All equipment and light switches are turned off at the end and ensure the doors are locked after the event
All equipment remains in the boardroom, just as it was when you started the event
All media must be legally obtained, ie. no torrents.
You are personally responsible for any equipment and/or materials you bring into the boardroom
The Student Union will bill the club for any cleaning / damages from your event
You will notify the Students’ Union (hello@paperandsupply.ca) if you notice any damage inside the boardroom prior to your event
Only active Clubs and Course Unions who have been ratified by the Students’ Union are eligible for the Club and Course Union rate.
If you need training on media system, it must be pre-arranged before the event.
Breach of any of the Terms & Agreements may result in a minimum $50 terms & agreement fee

COVID-19 Specific

Your event will follow all UBC covid-19 resumption guideline, which can be found here https://finance-operations.ok.ubc.ca/covid19-resumption/bookings-and-events/

UNC105 Boardroom Features

UNC105 Boardroom Booking

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Hours of Operation

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